Notes e-Portfolio Collaboration Meeting June 3, 2002

Attendees 

• Douglass Klein, Union College 
• Kino Ruth, Hamilton College 
• Skip Sturman, Dartmouth College 
• Kathryn Doughty, Dartmouth College 
• Charles Kovacs, Bates College 
• Scott Brown, Mount Holyoke College 
• Deborah Saunders, Connecticut College 
• Cheryl Banker, Connecticut College 
• Cynthia Love, Connecticut College

I. Review of Grant Status
Covered outcome of Mellon, FIPSE and Davis grant proposals.

II. Alternative Plans for Collaboration 
The group discussed CC's proposal to have all participating colleges contribute towards increasing CC bandwidth to accommodate networking of pilot groups. Approximate cost totals ~$16,000/MB, per LL. This would break down to approximately $3200 per school. The colleges gave a generally favorable response.

Question: Will colleges be able to negotiate to expand pilot for an additional year (2003-2004)?

IT/IS representatives from each college will meet at future collaboration meetings to investigate methods to make e-portfolio into a transportable program and how to integrate future e-portfolio with ERP on their campus. 

• Union, Hamilton, Mount Holyoke all Datatel schools; can they work together to exchange information? 
• Connecticut College, Bates, Union e-Recruiting schools.

A decision on collaboration as outlined in the Davis Foundation proposal will need to come from Connecticut College at a meeting planned for June 18th between Dean of the College, CELS and IS e-portfolio project directors, Director of CELS, and VP of Information Services. All need to concur on specific adjustments that must be made in the scope of the collaboration to accommodate CC's limited resources (I.E.: time and hardware) in light of the fact that Mellon turned down our proposal.

Access to the e-portfolio will be granted to representatives from each college to register for and create student e-portfolios.

III. Collaboration Agreement 
Contract Pending outcome of meeting of representatives at Connecticut College, adjustments will be proposed for the "Collaboration Agreement". Contact Aaron Bayer.

IV. Collaboration Mission Statement 
To work collaboratively to standardize the CC e-Portfolio prototype in order to develop a customizable/generic model for liberal arts institutions.*

* Note: This work will focus on implementing pilot programs on each campus for academic year 2002-2003 in one standardized access interface. At the completion of AY 2003, we will conduct an assessment of modifications and changes that need to be made for a deliverable, generic model.

Goals in the collaboration effort include: 

• Pilot the e-portfolio at participating colleges to assess its effectiveness 
• To further develop the e-portfolio (modules, content) 
• Develop e-portfolio technology that is deliverable and transportable

V. Development Focus for Each College 
See note above.

VI. Creation and Implementation of Pilot Programs 

Bates 

• Internship Programs (Career Discovery/LAD +- 20 funded internships) 
• Pre-med 
• Student Mentoring Program 

Union 

• Student Advising 
• Pre-med (8 year med) 
• Engineers 
• Freshmen [especially in Honors Program] 
• MAT 

Dartmouth 

• Women in Science Program 
• Living and Learning Program 
• Study-abroad 

Mount Holyoke

Hamilton

Pilot groups will be limited to between 50-100 students for AY 2002-2003. CC will consult with each college as they develop focus groups, implementation strategies and timeline.

VII. Grant Proposals to Support Collaboration 
Discussed possibility of additional sources for grant funding for collaboration, including the Gates Foundation and AmeriTech. Participating colleges will research and supervise grant preparation initiatives.

VIII. Professional Training 
CC will provide staff training in use and navigation through e-portfolio. Access to CC e-portfolio will be granted to selected individuals at each college.

IX. Next Meeting 
Second week of July. Will confirm date through email. 
By July 1, 2002:  

• Identify pilot group 
• Begin identifying areas of development focus 
• Target funding organizations for grant proposals

Submitted by Cynthia Love; posted by J. D. Klein; last modified 06/12/02