| LINKS | Administrative
Computing Steering Committee Minutes of Meetings: February 17, 2000 Present: Penny Adey, Joyce Brace, Dave Cossey, Tina Gleason, Doug Klein, Dave R., Joanne Tobiessen, Dwight Wolf. 1. Review last meeting minutes: 2. Overview of Integrated Advising System proposal. Doug Klein presented the proposal by the Integrated Advising Working Group. Penny made the point that so many students have one or more exceptions in the ways they meet requirements, it will be difficult to completely program degree-audit (and Gen-Ed audit). Doug suggested that minor exceptions should be handled by a free-field comment form, rather than trying to make the system 100 percent accurate for every student. Joyce worried that Datatel must create almost every report as a custom report. They (Datatel) point out that "no-one uses our canned reports". Dwight and Dave R. noted that one change can cost thousands of dollars. Dave R. also noted that his staff have created over 300 custom reports in the current system. Penny also cautioned that there would be a shakedown period needed after Colleague 16 becomes live before we can bring web-advising online. There was discussion of the practicality of having remote online registration, from the standpoint of both students and faculty. While many schools do it, we have many things to consider. Dave R. noted that some new Colleague 16 features run only on PCs, although he also noted that Datatel was also moving to web-access to many features which would be supported on any platform running a web browser. 3. Planning for desktop computing upgrades and replacements. Dave R. presented an Equipment Replacement Overview, office by office. Highlights: Number of administrative computers supported: about 300 Number of administrative computers below the equivalent of Pentium-166: 117 (75 of 177 PCs, and 42 of 76 Macs; figures do not count student computers in administrative offices). Priority goes to (1) replacing broken computers, (2) major offices in need. Doug pointed out that there are some other sources of administrative computers: (1) departmental budgets, when there are savings in other areas -- typically small amounts here; (2) hand-me-downs from academic offices, academic labs, and possibly the library -- Dave Cossey is planning to replace machines in his 3 public labs on a 2-year cycle, which should generate some reasonable used machines; (3) possible donations. There was a brief discussion of the need to co-ordinate computer replacements and upgrades to try to prioritize across offices, recognizing at the same time the need to be fair and to give incentives to be efficient. Next meeting: Thursday, March 2, 11:15
am, Stmz. 106. |
© 2000 Union College, Schenectady, New York |
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