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Administrative
Computing Steering Committee Minutes
of Meetings:
May 1, 2001
Time: 3:30 pm, OCS Conference Room
Present: Adey,
Brace, Cossey, Gleason, Klein, Manchester, DR, Smith, Tobiessen
Review last meeting minutes:
DR, Director of Administrative
Computing, presented an overview of recent accomplishments, and an
18-month strategic plan for Administrative Computing.
1.
Current Situation and Recent Highlights
-
Colleague
16 is running - successful conversion.
-
We
are still programming approximately 68 new Colleague programs required
to complete Colleague 16 Conversion. We have provided considerable
daily support to offices using new system.
-
Saved
College approximately $ 30,000 by eliminating need to purchase new
servers for College Relations (old),
Financial Aid (new awarding system), President's Office (old),
and CDC (upgrade).
-
Allow
us to absorb new offices like Admissions, Financial Aid,
Communications, and President's Office at drastically reduced costs -
2k vs. 15k in some cases.
-
Completed
Colleague 16 patches for Financial Aid Regulatory upgrades to make
system capable of Financial Aid Awarding.
-
Have
purchased and installed new NT server for Web Advisor and Financial
Aid INAS system. Server is operational and is functioning as a web
server.
-
Major
Unidata and Envision upgrades are in progress - they required on Alice
to support Web Advisor.
-
Programming
on Academic Audit on the Web report is progressing.
-
We
have been able to increased level of support for College Relations -
new laptops, new printer, program changes, etc...
-
We
have developed option for HR implementation and data sharing. Have
already identified the
-
data
fields and are working on test file for transfer. Option maintains
campus data integrity and gives HR office single entry.
-
Have
installed over 127 personal computers and printers in the last year (handout).
2.
New Major Project Requests (handout)
List of 18 major projects affecting offices of Finance, Financial Aid, HR,
College Relations, Telecommunications, Academic Affairs, and the general
campus.
3.
Next: 18 Month Strategic Plan (handout)
(MS Word document)
4.
WebAdvisor (handout) Timeline for rollout of web advising
(target completion dates in parentheses):
-
NT
machine installed (April 1, 2001)
-
Unidata
Upgrade (June 1, 2001)
-
Envision
upgrade (June 1, 2001)
-
WebAdvisor
Installation (June 1, 2001)
-
Academic
Audit programming (Summer, 2001)
-
Academic
Audit testing (August 1, 2001)
-
Begin
pilot departments (Fall, 2001)
-
Academic
audit shakedown (November, 2001)
-
Phase
2 planning (in which we select additional web advising options to
install). (December, 2001)
-
Full
faculty access to academic audit (January 1, 2002)
-
Web
application review (March 1, 2002)
-
Web
application selection (for next phase (May 1, 2002)
-
Development
of new options (July 1, 2002)
-
Testing
and training for new options (August 1. 2002)
-
Final
preparations for Phase 2 rollout (Sept. 1. 2002)
-
Implement
Phase 2 (beginning Fall term, 2002)
-
Begin
planning for Phase 3 (Fall term, 2002)
5.
Special Considerations (handout)
-
Maintain
traditional priorities: fundraising; student recruiting
-
Web
Advisor: represents a new, complex, leading edge, mission critical
technology
-
Benefactor:
Need to engage in formal training, and to develop documentation for
new staff, especially in the run-up to an upcoming Capital Campaign
-
Infrastructure:
each new software system requires adequate server, desktop hardware
and software, and appropriate modules for Colleague and Benefactor.
Following
DR's presentation, there were several other items of business:
6.
Blackboard. In December, 2000, Greg Roth installed the
Blackboard course management software system to support GMI's online
Masters in Bioethics program. Blackboard will also be used to
provide web support for traditional classroom courses. In Winter and
Spring terms, over a dozen courses used Blackboard on a pilot basis.
Academic (Greg Roth) and Administrative (Steve Romanski) Computing worked
together to automatically set up all scheduled courses in Blackboard so
that faculty can automatically begin using it for any course. Diane
Keller and Kesheng Yu have developed online
documentation for faculty wishing to use Blackboard.
7.
Promotions. Dave Cossey announced that Steve Romanski had been
promoted to Senior Systems Analyst, with particular responsibility for
database administration, and Mary Parlett had been
promoted to Associate Director of Academic Computing.
Next meeting: TBA. |
