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Administrative
Computing Steering Committee Minutes
of Meetings:
December 16, 2004
Steinmetz 106, 9:00 am
Present: Adey, Brace, Cossey,
Fowler, Gleason, Klein,
Manchester, McCann,
Ruel, Vanderhoof, Williams,
Zarelli
Review last meeting minutes:
Administrative Computing Review and Plan. D. R. presented an
overview of recent accomplishments, and a plan for the next 12-18 months.
The following are excerpted from his handouts.
1. Summary of 2004 Activity
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120 Projects completed
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129 Equipment installations completed
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892 Help desk requests completed
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Total 1,241 tasks completed, average of 103 completions per month
2. 2004 Highlights
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New GCUU/Colleague System Implementation
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New campus housing system equipment/support
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Evaluation and selection of new ALICE system
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Evaluation and selection of new Finance system
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Designed and programmed automated card course
system
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Online registration analysis and planning
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Installation and replacement of eight windows
system servers
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Upgraded Email system to Exchange 2003
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Three Datatel upgrades completed, including
major Benefactor 5.1 upgrade
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Automated student tuition payments
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Financial aid COD system implemented
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Blackberry server services implemented
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Photo class rosters implemented
3. Major 2005 Mandates
1. Vendor mandated retirement/replacement of
current ALICE hardware
2. Vendor mandated retirement/replacement of
current Finance system software
3. College mandated objective of Online
Registration System (ORS)
4. ORS requires implementation of online card
course management system
5. College Capital Campaign support – mandatory
6. Maintain operations of current systems and
users
Note: It is unprecedented
to have 5 major projects running simultaneously while continuing support of
current operations
4. Recommended Plan
Phase 1 – January
2005-June 2005
- Configure and install new windows
hardware: ALICE and APOLLO
- Configure and install new windows
hardware: ARTHUR, MERLIN, GALAHAD, GWAINE, GARETH
- Conversion of current Finance system to
new system (phase 1)
- Implement automated card course processing
- Programming to reduce card courses needed
- Implement online registration pilot
- Upgrade to new WebAdvising system
- Support capital campaign, electronic
student bill paying ,electronic applicant load
- Provide ongoing support to maintain all
current systems and users
- Additionally, consider 2 requests per
office for several student services offices like Athletics, Security, CDC,
Residence Life, Dean of Students.
Phase 2 – June
2005-January 2006
- Implement new Finance system features –
New/reengineered processes, new HR
- Continue full implementation of Online
registration system
- Support capital campaign
- Requests for offices
Additional comments and
discussion of the recommended plan.
-
Business decisions have to drive technical
needs.
-
Reporting needs should be assessed in order to
make the new system the most useful.
-
Users have become more savvy, and more
particular about the reports they want, and the format they want them in.
Many now prefer to do data downloads, and then use PC applications to make
data fit the view users want. The new system may enable custom
user-designed reports, and/or we need to focus more attention on PC
applications that meet users’ needs and expectations.
-
ITS along with Joe Baden and Jim Feck need to
ensure that the College web is prepared to handle financial transactions
(ensuring proper safety and security).
-
Over then next 6 months we will have informal
focus-groups to make the best use of the business re-engineering
consulting (four days) that Bitech has included in our contract. We may
find several conference calls useful before bringing anyone to campus.
Next meeting: TBA. |
